How implementing a workplan for projects can help create realistic timelines, to reduce the sense of urgency experienced by many Companies.
A common issue that many companies struggle with is a continued sense of urgency regarding the work that needs to be done. This can make it difficult to take the necessary time to be inclusive, encourage democratic, thoughtful decision making and to think long-term. This can lead to a common practice of companies losing potential clients or key employees, in pursuit of quick results. Whether you are managing a team or your own business, setting realistic project timelines through the use of a workplan can help with the balance of these competing demands.
Often times, there is a disconnect between a client’s understanding of the complexity of the work and their realistic timelines. It is understandable that companies are eager to give the client what they want, by overpromising results. If we look at our office’s theme for last year: BRAVING, we have learned that businesses can self-sabotage with unrealistic project timelines as they are not being Reliable.
With the incorporation of BRAVING, below are 3 simple steps that will help incorporate realistic timelines into a strong workplan.
- Define the Scope. A scope includes the client’s goals, company deliverables, and the process required to complete the project. Before building a project timeline, define the results your team will produce. This ensures that everyone involved agrees on the goals and responsibilities of the project. Many projects may fail if the goals are unclear. A clear scope will help to set Boundaries with clients on the work to be done, each team member’s role, as well as the due date for the entire scope or individual tasks within the scope.
- Delegate Tasks Based on the Scope. The project manager will then take the scope, break down the steps involved, and task out the team as applicable. It is important to check in with the person who will be managing the project to ensure they are aware of the deadlines and to ask what their workload is. This crucial step will keep the trust among team members as to not over burden each other. Creating realistic timelines involve scheduling out the due dates for each step in the task. By following this method, there will be less missed deadlines.
- Time Management. Time management systems offer business and employees the ability to track their progress. This way, the team holds themselves accountable for the work. It also allows the client to stay informed on the status of the project.
By building these three steps into a workplan, and getting the client’s agreement, the business leader creates a reciprocal understanding between the client’s needs and the team’s needs.
Contact us if you would like to learn more about helping support realistic timelines with your team or company.
*NOTE: Our theme for 2021 is “Building Workplace Culture,” and includes our resource, summarized and edited, from dRworks, a group of trainers, educators and organizers working to build strong progressive organizations and institutions. This culture includes: Culture of Appreciation, Realistic Timelines, Curiosity, Quality, Many Right Ways, More Than Two Alternatives, Power Sharing, Openness to Conflict, and Subjectivity.